Incoming bank statements are formed on the Bank Statements tab within the system.
1. Incoming bank statements are formed on the "Bank Statements" tab under Economy → Purchase Invoices → Bank Statements.
2. Bank statements can be retrieved within a specific time frame (1), for example, Q1 or a precise period.
If the company has multiple bank accounts, they can be found under the "Account" dropdown menu (2). Always select the account for which you want to view the bank statement.
From the list, it's possible to search for bank statements containing a specific message or transaction (3).
Bank statements are generated daily, weekly, or monthly, depending on the arrangement with the bank.
3. To review a bank statement, open the statement for a specific time frame from section 1. If the "Difference" field shows anything other than 0.00 €, there are unprocessed transactions on the bank statement for that period.
4. For unprocessed transactions, there is a blue "Process" button. Clicking this button opens a dropdown menu. Through the dropdown menu, you can link the transaction to a sales or purchase invoice or add a completely new document (for example, if a receipt for a purchase made with a bank card was not added to the system earlier, it can be added via "Add Document").
5. If the sales or purchase invoice is in the system and all the details are correct during payment (e.g., the customer has paid the invoice with the correct reference number), such payments are automatically linked to the correct invoice.
6. Transactions that haven't automatically linked to any document can be processed using one of the following options:
- Add Document: Creates a PA-formatted document from the transaction.
- Attach to Sales Invoice: Opens the sales invoice list where you can see the “Attach” button if it's possible to attach a payment to the invoice.
- Attach to Purchase Invoice: Opens the purchase invoice list where you can see the “Attach” button if it's possible to attach a payment to the invoice.
- Attach to Document: Opens the document report for the payment date where you can see the 'Attach' button if it's possible to attach a document to the payment.
- Add Accounting Rule: Creates a condition whereby a document is always generated for the corresponding counterparty in future bank statements if the conditions match.
7. Once documents have been found for all bank transactions or the transactions have been otherwise processed, the bank statement processing is complete. At this point, the "Difference" column in the bank statement should show 0.00 €. If not, review the bank statement again to ensure no transaction has been left unprocessed.